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Official Letter in Hindi Posted by on Feb 17, 2015 in Hindi Language

As many of our Hindi learners might be living in India and have to communicate with various official departments at some point of time during your stay, you might need to write a letter in Hindi if you happens to live in some of the states where the preferred language for official communication is Hindi.

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Writing an official letter in Hindi is not very different than an official letter in English in format, the only thing that you need to take care of is the official vocabulary.

Let me show you the format of official letter in Hindi. Let’s write a letter to the regional income tax officer to notify him or her about a mistake in your income tax for the previous year.

A official letter usually start with the sender address. In Hindi letter, it is usually positioned on the upper right corner.

विजय सिंह, (Your name)
B–26 महारानी बाग, (House number and street/ locality name)
नई दिल्ली। (name of the state)

दिनांक : 24.04.2012 (date)

After placing your address, place 2 line breaks and then detail of the concerned official with name of the department and location on the left side.

सेवा में, (To)
श्रीयुत आयकर आधिकारी,  (Official title to which the letter is addressed)
नई दिल्ली विभाग, (Name of the department or institute)
नई दिल्ली (Name of the state)

Then comes the subject of the letter after 2 line breaks as,

विषय (Subject) : आयकर में त्रुटि। (Error in Income Tax)

After the subject line, place 2 line breaks and address the the receiver as ,

मान्यवर (Excellency) or
महोदय (Sir) or महोदया (Madam)

Now, after placing 2 line breaks the sender writes the main message of the letter,

मैं आपको सूचित करना चाहता हूँ की मेरे वित्त वर्ष २०१४ के आयकर में त्रुटि है। मेरा आपसे निवेदन है की कृपया मेरे वित्त वर्ष २०१४ के आयकर में यथाशीघ्र त्रुटि का निवारण करने का कष्ट करे।

(I would like to bring to your notice that there is a mistake in my income tax for the financial year of 2014. I would like to request to you to correct the mistake in my income tax for the financial year as soon as possible.)

After the main message we close the letter with the following in the lower left corner after 2 line breaks,

धन्यवाद, (Thank you)

भवदीय (Yours truly, or yours sincerely)
विजय सिंह (Your name)

Now, you can combine all the part and you have your this official letter. The above mentioned part combine to produce the sample official letter on the error in income tax and look like this,

विजय सिंह, (Your name)
B–26 महारानी बाग, (House number and street/ locality name)
नई दिल्ली। (name of the state)

दिनांक : 24.04.2012 (date)

 

सेवा में, (To)
श्रीयुत आयकर आधिकारी,  (Official title to which the letter is addressed)
नई दिल्ली विभाग, (Name of the department or institute)
नई दिल्ली (Name of the state)

विषय (Subject) : आयकर में त्रुटि। (Error in Income Tax)

मान्यवर (Excellency) or
महोदय (Sir) or महोदया (Madam)

मैं आपको सूचित करना चाहता हूँ की मेरे वित्त वर्ष २०१४ के आयकर में त्रुटि है। मेरा आपसे निवेदन है की कृपया मेरे वित्त वर्ष २०१४ के आयकर में यथाशीघ्र त्रुटि का निवारण करने का कष्ट करे।

(I would like to bring to your notice that there is a mistake in my income tax for the financial year of 2014. I would like to request to you to correct the mistake in my income tax for the financial year as soon as possible.)

धन्यवाद, (Thank you)

भवदीय (Yours truly, or yours sincerely)
विजय सिंह (Your name)

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About the Author:Nitin Kumar

Nitin Kumar is a native Hindi speaker from New Delhi, India. His education qualification include Masters in Robotics and Bachelors in Mechanical Engineering. Currently, he is working in the Research and Development in Robotics in Germany. He is avid language learner with varied level of proficiency in English, German, Spanish, and Japanese. He wish to learn French one day. His passion for languages motivated him to share his mother tongue, Hindi, and culture and traditions associated with its speakers. He has been working with Transparent Language since 2010 and has written over 430 blogs on various topics on Hindi language and India, its culture and traditions. He is also the Administrator for Hindi Facebook page which has a community of over 330,000 members.


Comments:

  1. shivam dixit:

    i m really impressed with this, it is very esseyist way to learn how to write a leetter, and
    sir i want some more letters in this way from which i can esseley traslate them.

  2. rajat:

    Your letter is mindblowing so if you are intrested please send me a few more sample letters.

  3. jaya:

    it is very easy to understand as you have given the english meaning.very useful too,i need some more samples if you can please add it.

  4. venu:

    was very useful,

  5. akshay sudhakar thakare:

    its so interesting and very easy to understand steps how to write letter

  6. Anum Chishti:

    Really nice and easy

  7. nimishambika:

    all r nice letter writings

  8. Bal krishn yadav:

    thanks

  9. venu:

    it was really easy to write a u gave it in english also

  10. anaita:

    vry intresting letter thanxxxxx

  11. sm:

    The vry helpful

  12. sai:

    thank u for giving good information when i am not in home it helped
    my child my darling skandani thank u soooooo much

  13. RUK:

    very nicely described and easy to understand as it was also translated in English!!!
    thank you……!!!!!

  14. sreesha:

    thank u very much.It’s awesome

  15. v sai:

    please post any letter for applying for stall at govt operated park in hindi or mail me at sai.rao2010@gmail.com

  16. rksingh:

    it is very useful to easy understand to the public who are not
    understand hindi into english language

    please make more sample letter of office use

  17. AYSHATH LABEEBA:

    It helped me a lot sir like this shikar pathr etc can u give

  18. Rahul Yadav:

    Nice letter

  19. Ajay:

    I am rlly impress for this letter…..
    Thanku sir….write to this english letter
    Transalte to hindi…..

  20. ramesh:

    versy nice format ramesh pls create a full blog

    nine seven five two three six three seven seven four.

  21. ranjana:

    its nice and easy way to know about write a letter.

  22. suraj tupat:

    nice

  23. KHAN:

    AWESOME MAN
    COOL
    NICE

  24. vicky:

    too amazing i helped me in exams thnx for helping me

  25. S.S. Ranjithkumar:

    अपने मोहल्ले की गंदगी हटवाने के लिए स्वास्थ्य अधिकारी को पत्र लिखिए
    I NEED A LETTER IN THIS TOPIC PLEASE

  26. Naveen:

    Really easiest way of writting application in hindi…..want some more example….like application for casual leave to principal (boss)

  27. Hi:

    Hi. This really helped. Thanks for your help.

  28. sudhir:

    NICE LETTER AND IT WILL HELP BOTH ENGLISH AND HINDI ALSO
    THANK U FOR GIVING SUCH EASY LETTER . . .

  29. sdb:

    O.k but not good as I want

  30. sunil sahni:

    D.M ko ek aavedan likhna hai election ke bare me voting shanti purna ho kaise likhe koi batayega

  31. Rohit Chaurasiya:

    Its very helpful and really nice and eassy

  32. abhishek:

    Official lettar

    • sk pandey:

      @abhishek letter format provided by u is awesom
      e and helpful for competitve students

  33. Sanskaar:

    Very useful…..the English translation was just oosam…..helped me a lot……..plzz plzzz if u can arrange for someore letters

  34. shruthee raghunathan:

    its really use full for me
    and for my hindi exam i <3 this site

  35. Tanmay Sen:

    What should be the Font size for Hindi Official letters?

  36. Aman bariya:

    Sakha parivratn ke liye applition dijiye

  37. amit:

    good

  38. shyrell:

    Impressed.

  39. Ankit Bhagat:

    It is too easy !!!!!!!!!

  40. Abdush:

    Its really good

  41. jeremiah lobo:

    very nice can you send me a letter in hindi on my email about road safety tips please i need it very urgently


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