Transparent Inglês

Tips for writing effective e-mails Posted by on Dec 29, 2009 in Negócios

Here are some golden rules for writing effective business e-mails.

1. Use the KISS approach. Yes, KISS stands for Keep It Short and Simple. Remember that e-mails that are long are hardly ever read in their entirety.

2. Simple words. Use words you would use in speaking instead of rare or ancient words. Nowadays we need to be as direct as we can. For example, instead of using “at the present time”, use “now” or “currently”.

3. The subject line is of utmost importance. Your e-mails will be more effective if you give a hint of what you want in the subject line.

4. Use bullet points or numbers when you want to organize information in a list instead of writing a whole paragraph. Again, we don’t have time to waste.

5. Check your grammar after you’ve written your e-mail. There’s nothing worse than to see “your” instead of “you’re” or “their” instead of “they’re”.

6. Make sure you put your contact information at the end of the email like the company name, address, phone number, Skype etc.

See you next time!

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About the Author: Adir

English / Spanish teacher and translator for over 20 years. I have been blogging since 2007 and I am also a professional singer in my spare time.